For Corporate Travel Managers
Corporate Travel Management Software Built for RFP Speed
Corporate travel management software for the inquiry-intake step. Corporate buyers contact 3-5 vendors at once. The AI chat captures the full brief in 5 minutes so your team can respond same-day with a relevant proposal — and get shortlisted instead of left behind.
Concierge
Corporate travel · live AI
The problem
Why traditional lead capture fails corporate travel management
01
RFPs arrive without enough information
'We need an offsite for 30 people' isn't enough to quote. You spend 2 days exchanging emails to capture what should have been captured at intake — attendee count, AV needs, dietary requirements, decision timeline.
02
Procurement sets a 24-hour response window
Big corporate buyers shortlist by speed. If your proposal arrives day 3 instead of day 1, you're not in the running — even if your proposal would have been the strongest.
03
Different stakeholders need different information
The travel manager wants logistics, the CEO wants experience, finance wants pricing. A structured AI intake captures all three signals from a single conversation; a contact form captures none.
Every chat ends here
A sales-ready Inquiry Brief in your inbox.
Not a chat transcript. Not a notification. The structured intake packet your sales team would build from a 20-minute discovery call — extracted automatically and triaged before it reaches you.
Inquiry Brief · Your Company
Good fitSara Kim — Acme Corp
Captured from Your Company concierge chat · Executive offsite
Triage
40-person leadership team, full AV + breakouts, on-property dining. Standard fit.
Contact
- sara.kim@acmecorp.com
- Phone
- +1 (212) 555-0301
Trip Details
- Trip Type
- Executive offsite
- Destination
- Northeast US
- Attendees
- 40
- Dates
- Mid-November 2026 (Tue-Thu)
- Budget
- $100k+
Planning Status
- Stage
- RFP stage
- Decision Timeline
- Within 30 days
Concierge Notes
Strategy planning · 3 breakouts · plenary AV · single-night welcome reception
→ Open Inquiry Brief in dashboard for full chat transcript
Sample brief shown. Yours is generated from real visitor conversations on your site, populated with whatever the concierge captured.
How TripLeads solves it
One AI widget. Every qualified detail. Zero manual work.
01
Corporate Travel Management Software, RFP-Ready
Purpose-built corporate travel management software for the intake step. Embed one script tag — the AI greets corporate buyers, asks the RFP-shaped qualifying questions, and delivers a structured brief that reads like a sales-ready intake form (event type, attendee count, dates, budget, AV, F&B, accommodation, decision timeline, stakeholder).
02
Multi-Stakeholder Brief Capture
The AI asks who's making the decision, what success looks like, and what constraints the requester is working within — so your proposal addresses the right people, not just the assistant who sent the inquiry.
03
Decision-Timeline Awareness
Captures whether the inquiry is for next month or next year. Your team prioritizes urgent RFPs over exploratory ones — and sees decision timelines in the lead-inbox filter view.
Getting started
Three steps. Five minutes. No engineer required.
01
Sign up in 30 seconds
Pick a plan, create an account. Starter includes a 30-day free trial; Professional and Premium start the moment you enter a card.
02
Add the chat to your site
Copy one snippet of code and paste it into your site's footer. No developer needed — if you can edit your homepage, you can do this. Works on WordPress, Shopify, Squarespace, custom builds, all the same.
03
Reply only to qualified visitors
The AI greets every visitor in their language (we cover 6) and asks the questions you'd ask: dates, group size, budget, preferences. You only see leads worth your time.
FAQ
Common questions
What is corporate travel management software?+
Corporate travel management software is the broad category of tools that travel management companies (TMCs), corporate planners, and DMC-style firms use to handle business travel — booking platforms, expense management, traveler tracking, and lead/RFP management. TripLeads is purpose-built for the RFP-intake step: the AI chat replaces your contact form, captures structured event briefs at first contact (attendee count, dates, budget, AV, dietary, decision timeline), and feeds your downstream stack with sales-ready inquiries. It works alongside booking platforms like Concur, TravelPerk, and Egencia.
What corporate data does the AI capture?+
Event type (offsite, conference, incentive, executive retreat), attendee count, dates, budget, AV requirements, room setup, catering needs, dietary restrictions, team-building requests, decision-maker name, decision timeline, and any specific destination or property preferences. Premium tier supports custom fields for industry-specific RFP requirements.
Can we capture confidential briefs?+
Yes. Conversations are encrypted at rest and only the partner account owner sees them via row-level security. Multi-seat access with per-team scoping is on the roadmap.
Do you handle RFP responses?+
We capture and qualify the inquiry. Your team builds the proposal — but with full context that would otherwise have taken 3 days of emails to gather. Most TMCs report cutting their average RFP-to-proposal turnaround from 3-5 days to 24 hours after deploying structured intake.
Can the chat handle our enterprise compliance requirements?+
Yes. SOC 2 Type II compliance is on the roadmap. Today, conversations are stored on encrypted infrastructure with row-level security per tenant. EU customers can request EU data residency on Premium tier.
Other business types
TripLeads works for every kind of travel business
Corporate travel management software that wins RFPs
Same-day proposals. Pre-qualified briefs. 30 days free.